The duties of all committees shall be established and reviewed by the President for his or her term. In declaring the duties of each, the President shall reference to appropriate RI materials. Committees will consider the Avenues of Vocational Service, Community Service, International Service, and Youth Service when developing plans for each year.
Each committee shall have a specific mandate, clearly defined goals, an itemized budget approved by the Board-elect or, if after June 30, the Board, and action plans established by the beginning of each year for implementation during the course of the year. It shall be the primary responsibility of the President-elect to provide the necessary leadership to prepare a recommendation for club committees, mandates, goals, and plans for presentation to the Board in advance of the commencement of the year as noted above.
The Finance Committee. This committee shall devise and carry into effect plans which will guide the club's finances. The Finance Committee is chaired by the Club Treasurer and is to collect itemized budget from each committee and have it presented to the Board prior to the new Rotary Fiscal Year July 1.
The Club Service Committee. This committee shall devise and carry into effect plans which will guide and assist the Members in discharging their responsibilities in matters relating to Club Service. The chair of the Club Service Committee shall be responsible for regular meetings of the committee and shall report to the Board on all Club Service activities.
The Programs Committee. This committee shall prepare and arrange the programs for the regular and special meetings of the club.
The Sunshine Committee. This committee shall communicate the club’s sentiments to members who are facing personal or family illnesses, special situations and celebratory occasions.
The Fundraising Committee. The Fundraising Committee shall have responsibility for planning and executing the club’s annual fundraising event and other such events as may be chosen by the club membership.
The Membership Committee. This committee shall consider all proposals for membership from the personal vetting side, and shall thoroughly investigate the character, business, social and community standing and general eligibility of all persons proposed for membership and shall report their decisions on all applications to the Board. This committee shall as early as possible, but no later than 31 August of each year, make a classification survey of the community; shall compile from the survey a roster of filled and unfilled classifications using the guide to classifications; shall review, where necessary, existing classifications represented in the club; and shall counsel with the Board on all classification problems. This committee shall review continually the club roster of filled and unfilled classifications and shall take positive action to initiate and present the Board the names of suitable persons to fill unfilled classifications.
The Public Relations and Communications Committee is to execute an integrated, cohesive plan annually to enhance both internal communication and external communication as outlined in the club’s communication plan, generating awareness of Metro’s activities and Rotary overall. The areas of responsibility include but are not limited to the public relations (PR) program, website management, electronic communications (aka social media and tech tools) and the newsletter, all of which are overseen by the PR Chairperson and may be delegated to committee members. The PR Chairperson is to work closely with all of the other committee Chairs to secure information on initiatives and projects for publicity purposes, and provide advisement as needed to the committees and the Board. The club may contract professional specialized assistance, or an executive management service, to perform any of these functions.
The Community Service Committee. This committee shall devise and carry into effect plans which will guide and assist the Members in discharging their responsibilities in their community relationships, and should refer to the section titled “Basic Principles of Community Service” in the Rotary Code of Policies, and other guidelines as may be developed by the committee for the operation of the committee. The Chair of this committee shall be responsible for the Community Service activities of the club and shall supervise and coordinate the work of any sub-committees that may be appointed on particular phases of Community Service.
The International Service Committee. This committee shall devise and carry into effect plans which will guide and assist the Members in discharging their responsibilities in matters relating to International Service including those as described in the Basic Principles of International Service in the Rotary Code of Policies. The Chair of this committee shall be responsible for the International Service activities of the club and shall supervise and coordinate the work of any committees that may be appointed on particular phases of International Service.
The New Generations (Youth) Service Committee. To perpetuate a healthy environment for young people in Hawaii, this committee shall focus on establishing relationships with the schools in our geographic area, from pre-school through high school. On behalf of the club sponsor Rotary youth programs such as New Generations Service, Rotaract, Interact, etc.
The Vocational Service Committee. This committee shall devise and carry into effect plans which will guide and assist the Members in discharging their responsibilities in their vocational relationships and in improving the general standards of practice in their respective vocations, and should refer to the section titled “Basic Principles of Vocational Service” in the Rotary Code of Policies, and other guidelines as may be developed by the committee for the operation of the committee. The Chair of this committee shall be responsible for the Vocational Service activities of the club and shall supervise and coordinate the work of any committees that may be appointed on particular phases of Vocational Service.
The Rotary Foundation Committee. This committee shall devise and carry into effect plans which will guide and assist the Members in discharging their responsibilities in support of the Rotary Foundation. The structure of the committee should address the goals and activities of the club. The club may wish to base The Rotary Foundation committee’s structure on the district level, combining or deleting subcommittees as appropriate. The club Rotary Foundation committee may supervise the following subcommittees: a) Annual Giving; b) Permanent Fund; c) RI or District Scholarships; d) Group Study Exchange; e) Grants; and f) PolioPlus.
The Grants Subcommittee. This committee shall be familiar with grants opportunities to support club service projects, particularly those provided by The Rotary Foundation, and shall consult with district grants advisors as necessary to understand the schedules for applying for grants, and the details of grants applications in order to properly advise the members of the service projects. This committee shall attempt to be aware of other grants opportunities that may be used to advance club service programs.
.png)
